Project Coordinator-Temporary
Texas Christian University
Fort Worth, TX
Full-time
Project Management
Posted on May 7, 2024
Job Summary:
The Project Coordinator – Temp is responsible for supporting the External Relations team as we continue to onboard and implement Workamajig software to structuralize and streamline our functional operations moving forward.
The primary role of the Project Coordinator is to act as an internal point person for External Relations team members to drive project management and related software development changes, in coordination with Neeley IT, vendors, project requestors inside the Neeley School of Business and occasionally, the larger constituent network.
The overarching goal of the role is to strategically develop, implement and drive integrated SOPs within the existing software system in order to give the External Relations team a stronger framework for success and growth. Through this, the role will assit in driving the school's strategic goals as it pertains to reliances on the External Relations functions of marketing, communications, events, alumni and constituent relations. Further, these efforts will advance the entire TCU Neeley School of Business strategic vision being accomplished, fully in alignment with university strategic plans and parent brand.
Duties & Essential Job Functions:
1) Learns and stays informed of the Neeley School organization, its employees, and its structure.
2) Tracks and provides accountabilities for task management, project assets, scheduling and meeting of deadlines across projects and production jobs.
3) Tracks communication that is relevant for planning and feedback within workstreams.
4) Notifies applicable teams or managers of any project issues or challenges.
5) In collaboration with the Workamajig software implementation team, Neeley IT and External Relations, drives documentation and creation of templates, plans, and frameworks for handling new and existing projects to support efforts of streamlining operations.
6) Documents, creates, and refines work flows.
7) Develops the foundational skills to become a key facilitator for the workflow management system, Workamajig.
8) Performs other related duties as assigned.
Required Education & Experience:
• Bachelor's degree
• 3 years of full-time work experience in project management or administrative support
• Prior experience with project management software
Preferred Education & Experience:
• Business or Marketing degree
• PMP certification or similar training
• Prior experience with Workamajig software
• Experience in a marketing or communications agency, company or department
• Experience using CRM platforms
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• None
Knowledge, Skills & Abilities:
• Knowledge of marketing processes around strategy, tactics, and graphic design work to achieve marketing goals.
• Skill in organization and task management.
• Skill in multi-tasking.
• Ability to communicate both orally and in writing.
• Ability to show a strong sense of urgency with sensitivity to time pressures and multiple deadlines.
• Ability to think fast and solve problems.
• Ability to work successfully with diverse functional teams.
• Ability to use digital project management tools.
• Ability to oversee details of projects.
• Ability to work independently and as part of a team.
• Ability to work on multiple projects simultaneously under tight timelines.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• Must be able to work flexible hours to accommodate peak periods.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
The Project Coordinator – Temp is responsible for supporting the External Relations team as we continue to onboard and implement Workamajig software to structuralize and streamline our functional operations moving forward.
The primary role of the Project Coordinator is to act as an internal point person for External Relations team members to drive project management and related software development changes, in coordination with Neeley IT, vendors, project requestors inside the Neeley School of Business and occasionally, the larger constituent network.
The overarching goal of the role is to strategically develop, implement and drive integrated SOPs within the existing software system in order to give the External Relations team a stronger framework for success and growth. Through this, the role will assit in driving the school's strategic goals as it pertains to reliances on the External Relations functions of marketing, communications, events, alumni and constituent relations. Further, these efforts will advance the entire TCU Neeley School of Business strategic vision being accomplished, fully in alignment with university strategic plans and parent brand.
Duties & Essential Job Functions:
1) Learns and stays informed of the Neeley School organization, its employees, and its structure.
2) Tracks and provides accountabilities for task management, project assets, scheduling and meeting of deadlines across projects and production jobs.
3) Tracks communication that is relevant for planning and feedback within workstreams.
4) Notifies applicable teams or managers of any project issues or challenges.
5) In collaboration with the Workamajig software implementation team, Neeley IT and External Relations, drives documentation and creation of templates, plans, and frameworks for handling new and existing projects to support efforts of streamlining operations.
6) Documents, creates, and refines work flows.
7) Develops the foundational skills to become a key facilitator for the workflow management system, Workamajig.
8) Performs other related duties as assigned.
Required Education & Experience:
• Bachelor's degree
• 3 years of full-time work experience in project management or administrative support
• Prior experience with project management software
Preferred Education & Experience:
• Business or Marketing degree
• PMP certification or similar training
• Prior experience with Workamajig software
• Experience in a marketing or communications agency, company or department
• Experience using CRM platforms
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• None
Knowledge, Skills & Abilities:
• Knowledge of marketing processes around strategy, tactics, and graphic design work to achieve marketing goals.
• Skill in organization and task management.
• Skill in multi-tasking.
• Ability to communicate both orally and in writing.
• Ability to show a strong sense of urgency with sensitivity to time pressures and multiple deadlines.
• Ability to think fast and solve problems.
• Ability to work successfully with diverse functional teams.
• Ability to use digital project management tools.
• Ability to oversee details of projects.
• Ability to work independently and as part of a team.
• Ability to work on multiple projects simultaneously under tight timelines.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• Must be able to work flexible hours to accommodate peak periods.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
